School Operations Platform

Less logistics.
More learning.

Belltower replaces the spreadsheets and email chains that slow schools down. One connected platform, built specifically for how schools operate.

See what it does
Role-based access & audit trails, built for K–12
One platform. Every operation.

Eight modules that work as one

Purpose-built for school workflows — from staff leave requests to daily carline dismissal.

Leave Management
Substitute Assignment
School Administration
Carline Dismissal
Field Trip Management
Multi-Campus Support
Volunteer Compliance
Licensure Tracking
What Belltower Does

Purpose-built tools for the tasks that slow schools down

Every module targets a specific operational pain point. Together, they give administrators a clear, connected picture of how the school runs day to day.

Leave Management

Staff submit requests online. Supervisors approve or deny in one click. Balances update automatically.

  • One-click email approval, no login required
  • Real-time balance tracking with full audit trail
  • Annual allotment policies per role
  • Automated notifications and calendar export
  • Payroll-ready leave reports

Substitute Assignment

When staff call out, coverage gaps surface immediately and subs or internal staff are matched to open periods.

  • Triggered automatically by leave approvals
  • Outside subs or internal staff coverage
  • Period-by-period coverage view
  • Double-booking conflict warnings
  • Assignment history with Excel export

Field Trip Management

Plan, staff, and track every field trip from chaperone sign-up through vehicle assignments and attendance.

  • Chaperone assignment with student groupings
  • Driver clearance requirements (MVR-linked)
  • Drag-and-drop vehicle assignment board
  • Payment tracking with installment support
  • Export trip rosters

Carline Dismissal

Staff enter family tag numbers on any device. Students are called on a live display as cars arrive.

  • Live call board for display screens
  • Audio announcements for each call
  • Real-time sync across all devices
  • All-call for remaining students

School Administration

Centralize student, family, guardian, and employee records in one searchable, filterable admin panel.

  • Students, families, guardians, and staff records
  • Tokenized guardian intake forms
  • Bulk upload and data export
  • Role-based access control
  • Year-end promotion and grade retention workflow

Volunteer Compliance

Collect and track volunteer agreements, background checks, and driver clearances across your parent community.

  • Digital volunteer agreements with e-signature
  • Background check request and status tracking
  • Chaperone and driver clearance flags
  • Per-student compliance report for teachers
  • PDF export of signed agreements

Licensure Tracking

Keep staff certifications and professional licenses current with expiration tracking and automated alerts.

  • License and certification records per staff member
  • Expiration alerts sent before licenses lapse
  • Admin view across all staff at a glance
  • Staff self-service license submission

Multi-Campus Support

Run independent operations per location while keeping reporting and records unified across your organization.

  • Independent carline sessions per campus
  • Filter reports and records by location
  • Home-campus assignment for staff and students
  • No extra configuration to get started
Why Belltower

Designed for schools, not adapted for them

Generic HR and admin tools were not built with school workflows in mind. Belltower was, from the way leave balances are calculated to how dismissal runs across multiple campuses.

Less coordination overhead

Leave requests, sub assignments, and dismissal all generate the right notifications automatically. Staff spend their time on students, not chasing approvals or coverage.

Multi-campus from day one

Run independent carline sessions, filter reports by location, and assign staff and students to their home campus without extra configuration.

Built to grow with you

Modules activate when you need them. Start with leave tracking and add dismissal when you're ready. Nothing is locked behind a configuration you can't control.

8
Integrated operational modules
1
Login for your entire staff
Multi
Campus support, built in
K–12
Purpose-built school workflows
Get Started

Ready to see it in action?

Request a live demo and we'll walk through how Belltower fits your school's workflow.

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